If you have original historical archival materials (such as papers, records, audiovisual materials, maps, blueprints, etc.) that fits into one of the three collecting areas listed in the "UHCL Archives Collecting Areas" tab of this LibGuides page--Human Space Flight connected with Johnson Space Center; Clear Lake Area; and UHCL--the UHCL Archives and Special Collections will consider such materials for donation to add to its holdings. Not all materials offered for donation to the UHCL Archives will be accepted, depending on a number of factors--including whether the Archives already has similar or duplicate materials, whether another archives already collects the materials to make them a better fit as a long-term repository, and how useful the content of the materials will be for researchers.
The UHCL Archives does not accept materials without first physically seeing and reviewing the content, condition, and extent of the materials. When contacting the Archives for your materials to be considered for donation, please provided some background on the ownership history and creator(s) of the materials, date range of the materials, general condition and amount of materials, and general content of the materials.
For potential donors in the greater Houston are of Texas, Archives staff is able to make appointments for what are called "site visits," where we come out to a specific location or house to physically review collections for potential acceptance into the Archives' holdings. For those potential donors outside of the greater Houston area, the Archives can conduct virtual visits by video meeting, and coordinate potential donors shipping materials to the Archives for consideration.
The UHCL Archives accepts outside donations through the use of a deposit receipt, bu which donors retain the legal rights to the materials while giving temporary physical custody to the Archives to give the staff time to review the materials to see whether they fit the institution's collection policy and to see the physical condition of the materials. If a collection is to be accepted into the Archives, donors will be asked to sign a deed of gift, which transfers legal ownership and any intellectual rights the donor maintains to the UHCL Archives.
These rights are important, as UHCL Archives has to be able to give permission to researchers to utilize archival materials for purposes such as publications, exhibits, documentaries, websites, etc. Without ownership of the materials and any intellectual rights the donor possesses, UHCL Archives will not be able to provide researchers permission to use the materials for whatever purpose they have. Researchers are less likely to use archival collections or materials that they cannot get permission to use for whatever purpose.
If you have archival materials that you would like to donate or considered for donation, please contact the UHCL Archives and Special Collections' Associate Director at 281-283-3962, or email us at email@example.com.
The UHCL Archives and Special Collections has within its collection and has the ability to responsibly store, manage, and provide access to, historical items meeting the Archives' collection policy standards and collecting areas. These materials include, but may not be limited to the following media and informational formats:
Because the archives prioritize original historical records, our long-term preservation storage space is limited, and our staff time to arrange and describe collections are limited, the UHCL Archives does not collect materials that have little to no research value. These materials includes such things as plaques, awards, and trophies, or research copies collected from other archives or libraries, unless their research value is evident or circumstances are exceptional.
|Bayou Building 2402, 2700 Bay Area Blvd, Houston, TX 77058-1002