Borrowing Library Materials (Circulation Services): Services For Faculty

Learn about borrowing, renewing, and requesting materials from Neumann Library.

Place Course Readings on Library Reserve

To place library or personal materials on reserve at these campuses, please fill out the Course Reserves Request Form.

The purpose of the Neumann Library course reserves is to make required class readings available to students.

UHCL Faculty may place both print and electronic materials on reserve for student use at:

  • Neumann Library
  • UHCL Pearland Campus Library
  • UHV Katy
  • University Branch Library at Sugar Land

Print Reserves

Faculty may:

  • Provide personal copies of class readings (books & articles) for inclusion in the course reserve collection.
  • Request that UHCL library-owned materials be placed on reserve.

If the library does not carry something that you need, you can send suggestions for purchases to the library liaison for your field. Please allow three weeks for us to order and process requested materials. You will be notified if the book is out of print or otherwise unobtainable.

Electronic Reserves

Neumann Library can make your course reserves (journal articles, single book chapters, or class notes) available online for your students through our e-reserves system.

If the material is available through the library databases, we will create a persistent link to the article.  If it is not, we can also take your digital material or scan your print material. These passworded documents will be available to your students anywhere they have access to the Internet.

To maintain compliance with U.S. copyright law, UHCL sets limits on the number and duration of materials that can be placed on reserve without written copyright permission.  Please view the U.S. Copyright Compliance box for a full explanation of the library’s policies.

Extended Borrowing Privileges

Borrowing privileges for temporary staff and temporary or adjunct faculty expire at the end of the semester.  If your department wishes to verify continued employment between semesters, or provide borrowing privileges prior to employment, please complete the form below and submit to the circulation desk.

Course Reserves Procedures

The time required to process reserve requests varies with the number of outstanding requests, the availability of materials, and the accuracy of the information supplied on the forms. Materials are processed in order of receipt.

To ensure that your students have access to reserve materials in the first week of class, please submit your lists at least two weeks before the first day of class. After the beginning of each semester, a minimum of three working days (Monday - Friday) is generally required to place materials on reserve.

There is no set limit on the number of titles a faculty member may place on reserve; however, lists of 50 titles or more should be discussed with the Circulation Librarian (David Palmer, 281-283-3905 or palmerd@uhcl.edu).

Library staff will contact faculty at the end of each semester to confirm that materials should stay on reserve. Failure to respond may result in items being removed from the reserve collection. Personal materials that are removed from reserves will be delivered to the suite secretary within two weeks.

U.S. Copyright Compliance

Alfred R. Neumann Library complies with U.S. copyright law (Title 17, United States Code), which governs the making of photocopies or other reproductions of copyrighted materials. The “Fair Use” exception to copyright law allows non-owners of copyrighted work to use such works for educational, research, or non-profit purposes in limited instances without copyright permission.  Four factors are evaluated in determining fair use:

  • The purpose for which the work is used
  • The nature of the work
  • The amount of the work used
  • The effect of the use of the work’s value

Neumann Library may refuse a reserve request if, in its judgment, fulfillment of the order would involve violation of the copyright laws.

Library Rules for Reserves

Neumann Library will generally place the following materials on reserve without obtaining copyright permission:

  • Any materials available in a UHCL database
  • One article per issue of a journal not owned by Neumann Library
  • One chapter, short story, short poem, essay, chart, or diagram from a print work not owned by Neumann Library
  • One chapter or 10% of a print work not owned by Neumann Library
  • During a semester two chapters or 20% of a print work owned by Neumann Library, as long as no more than one chapter or 10% is available at a time.
  • Government publications
  • Works in the public domain

A faculty member who wishes to place material on reserve that does not meet the criteria listed above is responsible for obtaining permission from the copyright holder.  Sample permission letters can be viewed here:

Placing a student project on reserve for more than one semester requires written permission from all students involved in the project.

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